From 1 July 2024 to 30 June 2025
Erasmus+ short-term doctoral study and/or traineeship mobility
This call is open to doctoral students who will carry out their doctoral study or traineeship mobility abroad from 1 July 2024 to 30 June 2025.
The full text of the call is published here
The objectives of this mobility are as follows:
- Meeting the diverse learning and training needs of doctoral students;
- Improving learning skills;
- Improving employability and employment opportunities;
- Enhancing self-initiative and entrepreneurial skills;
- Promoting cooperation between higher education institutions and research institutes;
- Improving foreign language skills;
- Enhancing inter-cultural awareness;
- Increasing familiarity with EU projects and EU values;
- Enhancing the motivation for (formal and informal) continuing education and training after the mobility programme ends.
Short-term study mobility
Doctoral students may complete their short-term study mobility programmes at institutions with which their home university of faculty has signed an inter-institutional agreement on student exchange in a given academic year. The period of study abroad must be part of the student’s academic programme that leads to a third-cycle degree. The period of study abroad may also include traineeship. Such a combination creates synergies between the academic and professional experience abroad.
The list of partner universities is published here>>
Short-term traineeship mobility
Doctoral students may complete their traineeship at a research institute, a laboratory, an organisation or any other relevant workplace in an Erasmus+ programme country. This also includes teaching assistantships for student teachers and research assistantships for doctoral students in any relevant research facility. To further enhance the synergies with Horizon Europe, these mobilities can also take place in the context of research projects funded by Horizon Europe, in full respect of the principle of no double EU funding of activities. The minimum workload of students in traineeship programmes is 25 hours a week.
Traineeship hosts may include the following:
- Public or private, small, medium-sized or large enterprises (including social companies, and local, regional and national public authorities);
- Social partners or other representatives from the economic sphere (including the Chamber of Commerce and Industry, small business / professional associations and trade unions);
- Research institutes;
- Foundations;
- School/institute/educational centres;
- Non-profit organisations and associations, and NGOs;
- Organisations providing vocational guidance, expert consulting and IT services.
Short-term doctoral mobility can also be carried out as a blended mobility. Blended mobility is a combination of physical mobility with a virtual component facilitating a collaborative online learning exchange and teamwork. Any student can also undertake blended mobility by participating in a blended intensive programme with a compulsory virtual component. The virtual portion of mobility is not funded.
Mobility for the purpose of attending conferences abroad cannot be applied for in this call.
Who can apply?
This call for applications is intended for UL students subject to the following terms and conditions:
- They are enrolled in a third-cycle programme at the UL during their mobility;
- Traineeship mobility may also be applied for by students who are (still) enrolled in a third-cycle programme at the UL at the time they submit their application, and who will complete their mobility programme within one year after completing their third-cycle programme or by the end of the period specified in the call for applications.
No student with outstanding financial obligations arising from an Erasmus or Erasmus+ programme may apply to the call.
Duration of mobility
The period of physical mobility abroad may last from 5 to 30 days. That period can be combined with virtual mobility up to a maximum of 12 months, whereby the virtual portion of the mobility is not funded through Erasmus+. If students have already completed an Erasmus+ study or traineeship programme in the third cycle, the total duration of the study and/or traineeship already completed and that applied for may not exceed 12 months.
Students may not take part in the mobility programme in the country of the sending university, in the country of their permanent residence, or in the country of which they are citizens.
The student must reside in the city of the hosting university for the entire duration of the Erasmus+ mobility.
Online language test via the OLS
Before and after the mobility programme, all Erasmus+ students leaving on a mobility programme that will last for at least 15 days, with the exception of native speakers, shall take an online language test via the OLS web portal for the main language used in the exchange. If the result of the online test for the main language of the exchange prior to departure on the mobility was C2, the student will not be required to take the online test of the main language of the exchange at the end of the mobility. Students are not entitled to a grant to attend foreign language courses that are organised by universities abroad before the beginning of the semester and are simultaneously available in the OLS system. Only in cases where a course is part of a programme of intercultural preparations or a preparation week; where the foreign language course concerns specialist terminology pertaining to the recipient’s field of study; or where the course is a general language course conducted at a level that is higher than that of the courses available in the OLS system, is the student also entitled to a grant for the duration of the course. Such course must be included in the Learning Agreement.
Erasmus+ Grant
Funding will be approved for the University of Ljubljana by the National Agency (CMEPIUS) based on the funding granted by the European Commission and the applications received. Erasmus+ programme students are not automatically entitled to an Erasmus+ grant. They must apply for the grant and any additional top-ups online, via the UL’s VIS portal. The Erasmus+ grant must be paid to the student before the mobility programme begins.
The first day of the mobility programme shall be the day on which a student must be present at the host institution or the employer’s premises, which may be the first day of lectures or work and not the day of arriving abroad. The last day shall be the last day when a student has to be present at the host institution / employer’s premises abroad. One travel day before the activity and one travel day following the activity may also be covered by the individual support.
The purpose of the Erasmus+ grant is to co-finance mobility abroad, not to cover the expenses in full. The amount will be defined in the Erasmus+ Grant Agreement, which the student will sign after submitting the application documentation.
The grant for students funded under this call depends on the number of mobility days. In the 2022/2023 academic year it will amount to:
| Duration of mobility | Amount per day | Top-up amount for students with fewer opportunities* |
| Up to and including 14 days of physical mobility | €79 | €100 |
| From 15 to 30 days of physical mobility | €56 | €150 |
*A top-up amount for students with fewer opportunities (in a lump sum of €100 or €150, depending on the number of mobility days). The condition for obtaining this top-up amount is that either the student or a member of their shared household receives one of the following social transfers from a social work centre:
- Government scholarship,
- Child benefit,
- Emergency social assistance payments,
- Income support or
- Large family allowance.
Students who will receive a top-up amount for students with fewer opportunities are also eligible for a travel top-up, the amount of which depends on the distance between the seat of their sending institution (Ljubljana) and the seat of their host institution, and the mode of travel (green travel or not).
Green travel top-up in the amount of €50 (a lump sum) will be awarded to students who will not receive a travel top-up and will travel to and from their host country by bus, train, boat and/or any other form of group transport (e.g. GoOpti). The top-up will be paid to students after their exchange ends and they submit the corresponding proof. Students eligible for the green travel top-up may also receive up to 4 (2+2) additional travel days subsidised if the proof they submit shows that they actually needed additional days to complete their green trip.
Additional funds for students with special needs will be awarded to students that are confirmed for an Erasmus+ exchange and apply separately for additional special needs funding. Examples of additional costs for students with special needs include additional travel expenses, adapted local transportation, additional costs due to adapted accommodation, additional costs due to assistance, costs of health services, costs of special teaching aids, etc.
Application
Student submits prepared Leaning Agreement at least 45 days before the mobility to the international office at the faculty or sends it to international@fu.uni-lj.si.
The form is available here: Learning Agreement for Studies – Študijski sporazum (docx) in smernice za izpolnjevanje (pdf)
