Digital future: The digital transformation of the University of Ljubljana and its administrative processes: from digital student to digital citizen
Basic information
The objectives of the project:
- Creating a process analysis of the different administrative processes at the University and its faculties and adapting them to a digital environment.
- Increase the standardization of processes (UL2S) through systems modernization and their integration according to the Once only principle.
- Raising the level of digital skills of all students (micro-evidence) and staff through the development and use of e-materials (MOOC).
- Ensuring the inclusion of all stakeholders during and after their studies (lifelong learning and digital labour market).
- Improving the interoperability of existing systems.
- Increasing work efficiency and employee productivity (developing e-services to support digital transformation).
- Reducing the harmful impact on the environment (green transition).
- Increased use of digital technologies according to the principle of “digital by default” and paperless business, improving the reliability of companies (digital transformation).
Activities:
- Digital transformation of the University of Ljubljana and its administrative processes, including process analysis and administrative procedures to strengthen the relationship between students and the university.
- Increasing standardization, security, and accessibility of business processes, implementing the Once Only, Digital by Default, Trustworthy and Secure and Data Based Decision Making principles, ensuring data protection, credibility, transparency, efficiency and reliability of business, with a simple, user-friendly and digitally secure environment.
- Sustainable renewal of study programs, introduction of information security elements and innovative learning approaches, promotion of digital skills development, development of e-materials with student-centred flipped learning.
- Development of new or upgraded higher education courses, Digital Public Administration, Digital Citizen and Digital Administration for Citizens.
Target groups:
- Students
- Teaching staff
- Professional staff
- Graduates
First phase
- In the first phase of the project, we implemented:
- API interface between Electronic Document Management System (ESMD) and student information system (SIS) STUDIS.
- Upgraded the ESMD with student map functionality
- Upgraded the STUDIS ŠIS system with a test application
- Conducted testing on UL pilot members.
Second phase
- In the second phase of the project, we will implement:
- Upgraded the VIS system SIS.
- Conducted testing on UL pilot members.
- Perform the implementation of functionality on all UL members
Duration of the project: 2022-2025
Funded by: European Cohesion Fund and Ministry of Education
