839 Electronic Record Management Systems in Public Administration

829 Electronic Record Management Systems in Public Administration

  • Study programme and level: Interdisciplinary University Study Programme in Administrative Information Science - 1st Cycle
  • 2nd or 3rd year
  • 6 ECTS
  • Course type: Elective
  • Lectures: 20
  • Other forms of study: 70
  • Individual work: 90
  • Lecturer: Mitja Dečman, PhD

1. Objectives and competences


  • Knows basic areas of electronic record management systems
  • Understands legal background influencing usage of ERMS
  • As aware of the latest trends and development in the area of ERMS
  • Is able to use ERMS in public administration context


  • Can use ERMS in accordance to legislation
  • Knows the principles of electronic record management and the corresponding systems
  • Develops capability of planning, analysing and implementing ERMS.

2. Content

  • The role of ERMS in the field of record management
  • Tools and systems for electronic record management
  • Standardization in the field of electronic record management
  • Integration of ERMS systems to other information system in organisations
  • Implementation of ERMS – steps and procedures
  • ERMS in Slovenian public administration – legal aspects and current practice
  • ERMS in EU – legislation (direcitves) covering this field

3. Readings

  • DEČMAN, Mitja (2016). Elektronski sistemi za upravljanje z dokumenti v javni upravi, prosojnice. Fakulteta za upravo, Ljubljana.
  • Izbrana poglavja v obsegu do 150 strani v Smallwood, R. F., Managing Electronic Records: Methods, Best Practices, and Technologies.
  • Izbrana poglavja v obsegu do 150 strani v Franks, P. C., Records & Information management
  • Izbrana poglavja v obsegu do 100 strani v Smallwood, R. F., Information Governance.
  • Vsebine v spletni učilnici.

4. Intended learning outcomes


  • Knows and uses approaches toward planning and implementation of ERMS
  • Knows tools for record management on the market, their advantages and disadvantages
  • Can define desired functionalities of ERMS for a specific organisational environment

5. Learning and teaching methods

  • lectures
  • e-learning

6. Assessment

  • written or spoken exam (70%)
  • seminar paper (30%)