0840 Electronic Record Management Systems in Public Administration

0840 Electronic Record Management Systems in Public Administration

  • Study programme and level: Professional degree programme Administration 1nd Cycle
  • 2nd or 3th year
  • 6 ECTS
  • Course type: Elective
  • Lectures: 30
  • Other forms of study: 90
  • Individual work: 60
  • Lecturer: Mitja Dečman, PhD


1. Objectives and competences


  • Knows basic areas of electronic record management systems (ERMS)
  • Understands legal background influencing usage of ERMS
  • As aware of the latest trends and development in the area of ERMS
  • Is able to use ERMS in public administration context


  • Can use ERMS in accordance to legislation
  • Knows the principles of electronic record management and the corresponding systems
  • Develops capability of planning, analysing and implementing ERMS.

2. Content

  • The role of ERMS in the field of record management
  • The role of record management in the information governance framework
  • Record life-cycle
  • Meta-data frameworks and standards
  • Tools and systems for electronic record management
  • Standardization in the field of electronic record management
  • Integration of ERMS systems to other information system in organisations
  • Implementation of ERMS – steps and procedures
  • ERMS in Slovenian public administration – legal aspects and current practice
  • ERMS in EU – legislation (direcitves) covering this field

3. Readings

  • DEČMAN, M. (2016). Elektronski sistemi za upravljanje z dokumenti v javni upravi, prosojnice. Fakulteta za upravo, Ljubljana.
  • Smallwood, R. F. (2013). Managing Electronic Records: Methods, Best Practices, and Technologies. John Wiley & Sons. Izbrana poglavja v obsegu do 150 strani.
  • Franks, P. C. (2013). Records and Information Management. American Library Association. Izbrana poglavja v obsegu do 150 strani.
  • Smallwood, R. F. (2014). Information Governance: Concepts, Strategies, and Best Practices. John Wiley & Sons. Izbrana poglavja v obsegu do 100 strani.
  • Vsebine v spletni učilnici.

4. Intended learning outcomes


  • Knows and uses approaches toward planning and implementation of ERMS
  • Knows tools for record management on the market, their advantages and disadvantages
  • Can define desired functionalities of ERMS for a specific organisational environment

5. Learning and teaching methods

  • student preparations for lectures
  • lectures
  • e-learning
  • seminar paper

6. Assessment

  • written or spoken exam (60%)
  • seminar paper (40%)