722 Electronic Record Management Systems in Public Administration

722 Electronic Record Management Systems in Public Administration

  • Study programme and level: Professional degree programme Administration 1nd Cycle
  • 2nd or 3th year
  • 6 ECTS
  • Course type: Elective
  • Lectures: 15
  • Individual work: 165
  • Lecturer: Mitja Dečman, PhD


1. Objectives and competences


  • Learns basic areas of electronic record management systems (ERMS).
  • Can analyse elements of ERMS and their roles.
  • Knows legal bases and standards for ERMS in e-government.
  • Can solve a concrete problem case that might be a situation in his future job.
  • Knows issues of record management and concept of document life cycle.


  • Develops capabilities of correlating gained knowledge in the area of information science in public administration with areas of law, organisation, economy and policies.
  • Understands the contents of ERMS and examples in practice.
  • Recognizes standards and legal norms in the area of record management and ERMS.
  • Can correlate electronic record management with other areas of e-business (security, long term preservation, etc.).
  • Evaluates existing ERMS systems in Slovenian public administration and those offered in the market.
  • Can interpret and understand projects of development and implementations of ERMS in the public administration and take an active part in it.

2. Content

  • Description of record management and the role of ERMS in it
  • Tools and systems for record management
  • Standards in the field of record management
  • Integration of ERMS with other systems in organisation
  • Planning and Implementation of ERMS
  • Slovenian legislation in the field of record management and electronic records in public administration

3. Readings

  • Azad Adam, Implementing Electronic Document and Record Management Systems, ISBN-10: 0849380596, 280 strani. 
  • Izbrana poglavja v obsegu do 150 strani v Michael J. D. Sutton, Document Management for the Enterprise: Principles, Techniques, and Applications, ISBN-10: 0471147192.
  • MoReq : model zahtev za upravljanje elektronskih dokumentov, 96 strani.
  • Zborniki posvetovanj v organizaciji Slovenskega društva za informatiko (Dnevi slovenske informatike), društva MediaDoc (Dok_sis) in drugo.
  • Podatkovni viri na internetu, specializirani spletni portali.

4. Intended learning outcomes


  • Have basic knowledge in the area of electronic record management and electronic record management systems.
  • Know standards and legal norms in this field.
  • Are capable of understanding and solve questions in the area of record management through the whole record life cycle.

5. Learning and teaching methods

  • lecture
  • practical work
  • seminar paper
  • e-learning
  • Individual consultations

6. Assessment

  • written exam (70%)
  • seminar work (30%)